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Senior National Consultant for the Development and Delivery of Training and Technical Assistance to the Kalesija, Tešanj and Teslic Municipal Councils

- dana
Mreža za izgradnju mira
Administracija i slične usluge, Neprofitne organizacije
Mjesto rada:
Kalesija, Tešanj i Teslic
Rok prijave:

O poslu

Opis radnog mjesta: Senior National Consultant for the Development and Delivery of Training and Technical Assistance to the Kalesija, Tešanj and Teslic Municipal Councils (LOT IV)

Application Deadline : 26-Apr-17 (Midnight New York, USA)
Time left : 7d 17h 11m
Type of Contract : Individual Contract
Post Level : National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start) 08-May-2017
Duration of Initial Contract : May 2017 - December 2017
Expected Duration of Assignment : Up to 40 expert days


The purpose of the consultancy is to secure the technical expertise by which capacities and performance of targeted Municipal Councils (MCs) will be enhanced, enabling individual councillors to responsibly and accountably participate in the decision-making process. To this end, a tailored training programme will be designed and delivered, followed by a regiment of limited on-site technical assistance. Both the training and the technical assistance will exploit and build on in-depth assessments conducted in 18 targeted MCs, undertaken within the framework of the broader evidence-based Performance Management Analysis (PMA), and administered by the MEG Project in the course of 2016 and 2017. For the purposes of this assignment, one Senior National Consultant for the Development and Delivery of Training and Technical Assistance to the Kalesija, Tešanj and Teslic municipal councils (hereinafter Consultant) will be contracted. Further national consultants will also be recruited to assist in the delivery of training across the MEG partner community.
The overall objective of the consultancy is substantial and measurable improvement, quantified by better municipal scores, in the performance of councils against PMA results and across all individual partner local governments. While the Consultant will only be tasked with delivering training and technical assistance for the municipalities of Kalesija, Tešanj and Teslic, the training material developed under this assignment will be used in the training of municipal councils from the other 15 MEG partner local governments. Training design will be guided by the results of the PMA with each local government benefiting from a series of training exercises (none more than four) and tailor-made technical assistance.
As noted, in addition to the Consultant, the MEG project will recruit an additional three national consultants that will be tasked with providing training and technical assistance services to the other 15 local governments under the MEG umbrella. The Consultant will take the lead in ensuring the coordinated development of the required training modules and will, as the senior expert, further ensure the effective and coherent delivery of the training across all 18 localities, managing the work of the other three consultants.
Background Information
Financed by the Government of Switzerland, and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a newly-launched 12-year intervention in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments, assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors. Against this overall goal, three broad lines of action are envisaged:
(i) Democratic public policy and sound management processes within local governments (LGs);
(ii) Provision of high quality public services within the economic and environmental sectors that are responsive to citizens’ needs;
(iii) Regulatory frameworks at higher government levels enable effective public service delivery.
The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner local governments: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce.
The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs).
This consultancy will take place within the Project’s Local Governance (LG) component, seeking to achieve significant improvements in the performance of partner municipal councils across the MEG community.

Duties and Responsibilities

The Consultant will be primarily responsible for the development of training modules, and directly responsible for the delivery of training and limited technical assistance to the three targeted partner LGs: Kalesija, Tešanj and Teslic.
In addition, the Consultant will coordinate the work of the other experts and, in consultation with the MEG Project Team, provide relevant guidance as appropriate. As the basis for his/her work, the Consultant will become intimately familiar with the relevant sections of the municipal PMA reports i.e. results, findings, recommendations and means of verification that are relevant to MC performance, and build upon existing successful training modules implemented with support of Sida/UNDP Municipal Training System (MTS) Project, as well as material made available by other international organisations, agencies, projects or municipal associations.
The training modules are expected to address the issues and gaps identified in the performance of the MCs while the delivery of training and technical assistance should enable the targeted MCs to bridge the gap to the desired end-states (end of 2017, wherever applicable and if in accordance with the policy planning cycle) as described here:
Code of Conduct for elected officials / code of ethics adopted, putting in place procedures for the use of the provisions of the code of ethics (ethics committee, appeal procedures, complaint form) and the Ethics Committee and the MCs start to respond to citizens' complaints;
Budget plan presented and adopted by the MCs within the statutory deadline;
Budget reports and information on budget execution presented and approved by the MCs within the statutory deadline;
Annual Plan for the Strategy implementation adopted regularly and timely by the MCs;
Report on the implementation of the Strategy is submitted for adoption to the MCs regularly and on time;
Provisions defining the councillors’ questions and procedures for obtaining answers are in place and applied;
Councillors demand and receive timely answers to their questions and initiatives;
The MCs start reviewing plans and reports on the work of public companies, institutions and CSOs;
The MCs start taking an active role and propose measures to improve work of the administration and budget users / public companies and institutions with the aim of improvement of services to citizens;
Proposed measures of the MCs work towards contributing to the improvement of water supply services in local community;
The MCs monitors the implementation of decisions made;
Decisions of the MCs are documented and implemented (evidence based);
Collegium of the MCs is regularly in session and agrees the agenda for the session, and contributes to an efficient preparation of sessions;
Sessions of the MCs are held according to the work plan, without interruptions due to lack of quorum or other political issues;
There is a political consensus for the (timely) adoption of decisions important for local community;
Local government functioning remains unhampered in case of a procedure initiated for a recall of the Mayor;
Changes in coalitions and/or MCs do not affect the fulfilment of functions of the MCs during its term;
Working bodies of the MC include external members selected in accordance with the procedures specified in the Rules of Procedure of the MC or a separate decision (public call, selection committee, criteria), who actively monitor the work of the MC and participate in the decision-making process;
Equally qualified women are represented as external members of the working bodies of the MC and of the Mayor;
MCs start keeping track and working on the improvement of the percentage of sessions held by the MC in the past two years that were open to the public;
MC starts keeping track of the number of proposals delivered to them by the service users (citizens / private sector) on an annual basis, as well as the numbers of the proposals considered and/or adopted by the MA/MC, with a view to improving services in accordance with the needs of users.
There are proven conditions for introduction of the mechanisms for direct communication between councillors and citizens (e.g. “Citizens' Hour”);
Citizens start having direct communication with councillors by using mechanisms that are already available;
Additionally, the training modules will consider any other matters potentially relevant for the work of the MCs, as established in direct contacts with the trainees.
Methodological Considerations
Upon reviewing the available material, the Consultant is expected to propose the exact number and content of the modules addressing the gaps identified in the PMA; the total number of training modules, though, is not expected to exceed seven. The maximum number of training days for the overall program is four. Once the training, with all of its modules, has been designed and vetted by the Project Team, each partner municipal council will be matched with the appropriate training module based on the findings of the PMA. This will be an individual process where the needs of each municipal council will be used by the training consultant to tailor the program accordingly. Furthermore, it is expected that no single training event will take more than a day to deliver, whether composed of one or multiple training modules. Whenever possible, training events will be merged in the interest of time and efficiency.
Following each training session, the Consultant will provide technical assistance to MCs and/or corresponding MC technical services in the development of relevant outputs (decisions, amendments, workplan, measures etc.) and guide them through the drafting process. Assistance will be provided on a continuous basis either in person or through phone/email. Follow-up with relevant LG stakeholders will be facilitated by LG FOs.
The Consultant will also be tasked with ensuring the coherence and quality of training and technical assistance outputs provided by the three national training consultants, to be done via email and Skype.
The Consultant is expected to complete the development of the training program by mid-May with vetting and confirmation by the Project Team to follow no later than May 30. The training is expected to be delivered in multiple instalments starting in June and ending in mid-December. Technical assistance will be provided throughout this period.
More specifically, the Consultant will have the following tasks:
Task 1: Design training program
Before commencing with training development, the Consultant will become acquainted with the PMA matrix, and corresponding sections of the individual LG PMA reports (to be provided by the MEG Project Team). The Consultant is also expected to review all available training packages delivered to MCs in the past, including, but not limited to, those delivered through the entity local government associations. Based on these inputs, the Consultant will design the training modules. It is expected that the Consultant will also receive inputs for this task from the other national consultants, as needed.
The Consultant is expected to:
Collect and assess utility of existing training packages for municipal councillors developed and/or delivered by Sida/UNDP MTS project, other international organisations, agencies, donor projects or AMCs.
Organize one focus group meeting (in Doboj or Banja Luka) with a number of experienced (with two terms in office as a minimum) municipal councillors in order to assess the training needs and training approaches based on their experience.
Develop training modules that will best address gaps identified during the PMA assessments and that will eventually result in the end state described above (under Scope of Work). It is envisaged that for this task the Consultant will have assistance and support of other three consultants (9 days in total). Training modules must be submitted and approved by the MEG Project Manager for Task 1 to be considered complete.
It is envisaged that this task will be delivered by mid-May 2017 and the level of effort will not exceed 11 expert days.
Task 2: Delivery of training and provision of technical assistance in three local governments
After the submission and approval of the training program, the Consultant will start delivering the training to the three LGs in her/his area of responsibility. The Consultant will be expected to organise the sessions with the assistance of the MEG Field Officer (FO), and to independently deliver the material. After each training, the Consultant will provide mentoring support to the trainees in developing the relevant output (code, protocol, decision, etc.) needed to elevate the score of the MC in any given area. While the Consultant will not be directly asked to produce the documents or be present throughout the process, he/she will provide substantive inputs and comments, as required (and if possible by phone or email). It is important to note that not all MEG partner LGs require the same level of effort and assistance in each field.
Also, the Consultant will be responsible for the collection and submission of lists of participants during each of the training sessions.
It is envisaged that this task will be delivered by mid-December 2017 and the level of effort will not exceed 22 expert days.
Task 3: Coordination of the Team
The Consultant will be responsible for guiding and coordinating the team of consultants consisting of three national experts with similar professional background and similar scope of work. The aim of the task is to ensure that assistance provided by the MEG Project is consistent, uniform and of the same quality across all MEG partner LGs. The Consultant will also be responsible for quality assurance of the tasks delivered by the team.
It is envisaged that this task will be delivered by mid-December 2017 and the level of effort will not exceed 6 expert days.
Task 4: Final Report
The Consultant is expected to submit the final report for the consultancy by the end of the assignment. The report will also integrate major findings and recommendations of the reports prepared by the other members of the team.
It is envisaged that this task will be delivered by 20 December 2017, and the level of effort will not exceed 1 expert day.
Deliverables and timelines
The consultant is responsible for the following deliverables:
Task 1: Design training material
Collect and analyse existing training packages for the municipal (or higher level) councillors developed and/or delivered by UNDP MTS, other international organisations, agencies, donor projects or AMCs over the past couple of years, and prepare an overview (map) of the existing modules and clearly identify its weaknesses, and strengths that might be used in the development of the Training Module within this ToR. (2 days)
Lead one meeting (in Doboj or Banja Luka) with selected number of experienced (at least with two previous mandates) municipal councillors in order to assess the training needs and training approaches, based on their experience. (1 day)
Develop and submit for approval to the MEG Project, the MC related Training Package i.e. Training Modules that will best address gaps identified during the PMA assessments and that will eventually result in the end state elaborated in the list above (under the Scope of work). Certain desired end-states require training of Local Administration (number 7) and Citizens (number 23) and Consultant needs to take this into account when developing the Training Modules. (8 days) mid May 2017
Task 2: Delivery of training and provision of technical assistance in three LGs of LOT IV
Consultant will be expected to organise the training sessions of the MCs with the assistance of the MEG FO, and to independently deliver all the relevant training according to the following schedule:
Training delivery 1: Deliver Training Modules 1 and 2
Training delivery 2: Deliver Training Modules 3 and 4
Training delivery 3: Deliver Training Modules 5 and 6
Training delivery 4: Deliver Training Module 7 and any other remaining modules
Collect and submit lists of the participants for each of the training sessions delivered.
Deliver all the relevant outputs (MC code, protocols, decisions, work-plans etc.).
Training delivery 1, end June, 2017 - (3 expert days)
Training delivery 2, end August, 2017 - (3 expert days)
Training delivery 3, end October, 2017 - (3 expert days)
Training delivery 4 and acceptance of all deliverables from the Task 2, mid December 2017 - (13 expert days)
Task 3: Coordination and Guidance of the Team
Guide and coordinate the Team - consisting of three national consultants.
Ensure that assistance provided to 18 partner MCs by the MEG Project is tailor-made, consistent, unified and of the same quality across the two Clusters.
Be responsible for quality assurance of the tasks delivered by the consultants. mid December 2017 - (6 expert days)
Task 4: Final Report
The Consultant is expected to submit the final report for the consultancy by the end of the assignment. The report will also integrate major findings and recommendations of the reports prepared by the other consultants. 20 December 2017 - (1 expert day)
Vrsta posla:honorarni posao
Regija:Republika Srpska regija, Tuzlanski kanton regija

O zaposleniku

Znanja i kvalifikacije:Competencies

Corporate Responsibility and Teamwork:
Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Plans, prioritizes and delivers tasks on time;
Strives for and promotes excellence in performance continually;
Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others;
Generates ideas and seizes opportunities to support corporate strategic objectives.
People Skills:
Demonstrated ability to work harmoniously with persons of different national and cultural backgrounds;
Recognizes and responds appropriately to the ideas, interests, and concerns of others;
Builds trust and engenders morale by displaying open, transparent and credible behavior;
Respects individual/cultural differences; utilizes diversity to foster teamwork;
Ensures others’ understanding of, involvement in, and adaptation to a change process.
Partnering and Networking:
Communicates sensitively and effectively across different constituencies;
Ability to work as a member of a team as well as work autonomously.
Plans and ensures quality results to meet established goals.
Formulates written information clearly and persuasively;
Shares information openly with co-workers and partners while using discretion to protect confidences;
Presents information in a clear and articulate manner.
Job Knowledge and Expertise:
Strong analytical skills;
Strong presentation skills;
Strong leadership skills;
Advanced writing skills,
Understanding of LG responsibilities, Council/Assembly functioning at local and higher levels of government;
Strong facilitation and coordination skills;
Executes day-to-day tasks systematically and efficiently;
Initiative and sound judgment.

Required Skills and Experience

University degree in public administration, international development, economics, political or social sciences or a related field.
Minimum 7 years of progressive experience in local development and local governance, work on training development and training delivery, work with municipal/cantonal councils or higher level parliaments specifically in Bosnia and Herzegovina;
Minimum 2 years of proven experience in team leadership role.
Extensive experience in analysis, definition and implementation of local development policies, strategies or programs, particularly relevant for the local level;
Proven experience in facilitation and coaching of councilors or parliamentarians;
Proven presentation skills;
Proven analytical skills and ability to conceptualize and write concisely and clearly in English and in the languages of BiH peoples (Bosnian/Croatian/Serbian);
Language requirements:
Fluency in English and official languages of peoples of Bosnia and Herzegovina.
Excellent computer skills (MS Office applications) and ability to use information technologies as a tool and resource.
Individual consultants will be evaluated based on the following methodology:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight-70%
* Financial Criteria weight- 30%
Applicants are required to submit an application including:
Completed and signed UNDP Personal History Form (downloadable from;
Financial proposal which will separately specify professional fee, indicating number of anticipated working days, travel costs (air-ticket or use of private vehicle), living allowance, and all other applicable costs..
Please scan all above mentioned documents and upload as one attachment only online through this website.
For an assignment requiring travel, consultants of 62 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.
Only candidates obtaining a minimum of 49 points for technical criteria assessment would be considered for the Financial Evaluation.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Minimalna stručna sprema:Fakultet
Strani jezik:engleski
Potrebno radno iskustvo:šest do deset godina
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