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Project Assistant

- dana
Mreža za izgradnju mira
Neprofitne organizacije
Mjesto rada:
Rok prijave:

O poslu

Opis radnog mjesta: Job Description
Project Assistant
Job ID
Practice Area - Job Family
Capacity Development
Vacancy End Date
(Midnight New York, USA)
Time Left
13d 15h 23m
Duty Station
Sarajevo, Bosnia and Herzegovina
Education & Work Experience
C-HS Graduate or Equivalent - 5 year(s) experience

Vacancy Type
Service Contract (SC)
Posting Type
Europe & the CIS
Contract Duration
1 year
Candidates must be BiH nationals. Only successful candidates will be contacted.

Integrated Local Development Project (ILDP) is a joint initiative of the Government of Switzerland and UNDP in Bosnia and Herzegovina (BiH) launched in 2008 with the aim to harmonise integrated and inclusive strategic planning at the local level. Through its previous two phases the ILDP made significant contribution in standardisation of planning approaches at local and cantonal level and supported 40 local and 10 cantonal governments in designing and implementing their development strategies. Furthermore, the Project helped creation of foundations for establishment of strategic planning systems at the entity level, including financing mechanisms that provide targeted support to implementation of local development priorities country-wide.
The Project’s third, 4-year consolidation phase, was launched in March 2017 and seeks to further place efforts to scale up and consolidate knowledge and systems whose creation has been initiated back in 2008. To that end, the Project will provide assistance to a wide range of domestic partners to affirm a functional development planning and management sub-national system, which reinforces effective delivery of public policies – including those related to integration to the European Union – and thus contributes to better development results. The entity public financing mechanisms will reinforce the efforts of the system, ensuring vertical connectivity between higher government levels’ public funds and local priorities, contributing to improved local services, livelihoods and quality of life. 30 local and all 10 cantonal governments will strengthen their capacities to effectively address citizens’ needs and accelerate growth through inclusive development planning and management systems.
The Project has three main outcomes, as follows:

Outcome 1: Lead planning structures at entity level steer the development planning and management systems characterised by vertical and horizontal coordination and greater accountability towards the citizens;
Outcome 2: Local and cantonal governments effectively address needs of citizens and accelerate growth through inclusive development planning and management
Outcome 3: Citizens and socio-;economic partners take pro-active part in development management and benefit from improved services.

ILDP’s partners include entity institutions responsible for development planning, namely the Federation of Bosnia and Herzegovina (FBiH Development Planning Institute and the Republika Srpska (RS) Strategic Planning and Policy Coordination Unit), all 10 cantons in the FBiH and approx. 30 local governments.
The project is primarily funded by the Government of Switzerland and co-funded and implemented by the UNDP BiH, while the responsible national partner is the BiH Ministry for Human Rights and Refugees. Other key project partners are the FBiH Ministry of Justice, the RS Ministry of Administration and Local Self-Government and both Associations of Municipalities and Cities.

Duties and Responsibilities
Overall technical, administrative and logistical support to Project activities:

Assists the Project team in timely reporting and planning processes;
Assists the Project team members in coordinating activities in the field, including maintaining contacts with stakeholders, arranging and attending meetings, and minutes taking;
Collects and collates information and documentation related to monitoring of project activities, indicators and deliverables;
Ensures accurate data entry into comprehensive data bases and tools to enable smooth Project monitoring;
Assists the Project team in preparation of Project publications and materials;
Assists in promotional activities of the Project, including collection of information on Project related activities published in on-line media;
Drafts routine official correspondence/documents and assists in the preparation of various reports;
Prepares background materials for discussions, correspondence and briefing sessions.
Support to the Project team in implementation of Project business processes;

Assists in recruitment, procurement and human resource administrative management;
Assists in organization of field visits, missions, conferences, trainings and other logistics arrangements, as required by the Project activities;
Provides support in organization of external evaluations/ audits of the Project and prepares information for evaluation or audit purposes;
Provides translation and interpretation for Project activities, as required;
Organizes translation and interpretation services in accordance with business processes;
Collates information related to travel of team members for purposes of obtaining travel authorisation;
Organizes transportation services in accordance with business processes;
Maintains Project archive and files;
Follows up on timely submission of F10s;
Ensures timely preparation and submission of monthly attendance record card of the Project staff and assists in preparation of quarterly timesheets.
Support to the Project team in effective mainstreaming of gender equality

Provides effective support to the Project team in incorporating gender equality in all the areas of implementation of Project components;
Ensures that all the data, when collecting and compiling inputs related to the Project, are gender and age disaggregated and evaluated from the gender point of view;
Ensures minimum 30% participation of the other gender in the preparation of meetings/consultations/trainings/commissions.
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation.
Building Strategic Partnerships
Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives.
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches.
Resource Mobilization
Level 1.1: Providing information for resource mobilization strategies

Maintains database of project files;
Provides data and information needed for preparation of project documents.
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things.
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments;
Ability to perform a variety of standard tasks related to contract, asset and procurement management, including screening, collecting and preparation of documentation, data processing, preliminary bids evaluation, filing, provision of information, control of assets;
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems.
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.
Client Orientation
Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.
Vrsta posla:rad na određeno vrijeme
Regija:Kanton Sarajevo regija

O zaposleniku

Znanja i kvalifikacije:Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Learning and sharing knowledge and encourage the learning of others; Promoting learning and knowledge management/sharing is the responsibility of each employee.
Required Skills and Experience

Secondary education;
University degree would be an asset.

5 years of relevant administrative or project experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:

Fluency in English and local languages.
Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Minimalna stručna sprema:Fakultet
Strani jezik:engleski
Poznavanje rada na računaru:dobro
Potrebno radno iskustvo:pet godina
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