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Head of Field Office

- dana
Mreža za izgradnju mira
Ekonomija - finansije - osiguranje, Menadžment i upravljanje
Mjesto rada:
Rok prijave:

O poslu

Opis radnog mjesta: IOM oglas za posao: Head of Field Office

Open to Internal and External Candidates

Duty Station: Bihac, Bosnia and Herzegovina

Application Deadline: 17 March 2019

Position Title: Head of Field Office

Languages Required: English (fluent), B/S/C (fluent)

Starting Date: as soon as possible

Reference Code: VN 06-02-19

Duration of Initial Contract: Three (3) months with possibility of extension

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall supervision of the Chief of Mission (CoM) in Bosnia and Herzegovina and in coordination with National Resource Management Officer in Sarajevo (RMO), and direct supervision of the Country Emergency Area Coordinator and Emergency Area Coordinator in Una Sana Canton, the Head of Field Office in Bihac will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the Sub-office in Bihać, Una Sana Canton.

Core Functions/Responsibilities

Under the overall supervision of the Chief of Mission (CoM) in Bosnia and Herzegovina and in close coordination with National Resource Management Officer, and under direct supervision of the Country Emergency Area Coordinator and Emergency Area Coordinator in Una Sana Canton, the Head of Field Office in Bihać monitors compliance with general instructions of IOM and relevant permanent instructions for the Mission in the areas of general administration, finance and human resources.
In close cooperation with Emergency Area Coordinator in Una Sana Canton and relevant IOM Main Office Units, coordinates and oversees the financial management of the project activities implemented in Una Sana Canton, and more specifically procurement and payment related activities performed by Bihac Field Office, including but not limited to:
Planning and initiating procurement of goods, services and works necessary for conducting daily activities and running Temporary Reception Centers for migrants in Una Sana Canton and other activities necessary for efficient response to migrant crisis;
Coordinating with CCCM Camp Managers and Project Managers compliance visits to project sites and ensuring proper financial and procurement management in line with the specified IOM procedures and donor specific rules and regulations.
Overseeing available budgets versus actual expenditures in relation to the implementation of the projects and ensuring compliance with the Organization’s as well as donors’ financial rules and regulations.
Ensuring that a system is in place for accurate verification of receipts of goods, works and services and requests for payment prior to the RMO and COM approval and further payment processing.
Ensuring that financial supporting documentation is complete and in compliance with IOM financial rules and regulations; Follow-up with respective staff in case of incomplete submissions.
Reviewing and verifying outstanding commitments toward vendors, including open purchase requisition forms and purchase numbers/POs.
Supervising physical verification of assets in the area of responsibility. Ensuring that asset management is well in line with IOM procedures.
Forecasting cash flows, and ensuring enough funding is planned to support implementation of activities taking into account emergency nature of the projects.
Regularly following-up with the respective staff for the outstanding cash advance.
Bringing to the attention of the Country Emergency Area Coordinator and Emergency Area Coordinator in Una Sana Canton and RMO for the problems encountered in Field Office and proposing solution.
Serve as local human resources focal point and assist the Country Emergency Area Coordinator and Emergency Area Coordinator and RMO in ensuring compliance of Staffs Rules and Regulation, standard of conduct and HR policies as well as provide input and recommendations for resolving difficult or sensitive cases, in close coordination with HR Unit in Country Office.
Ensuring timely and regular implementation of the Staff Evaluation System (SES) of all staff in Field Office, encourage and provide guidance for the timely completion of the performance management, in close coordination with HR Unit in Country Office.
Providing support to the CoM, RMO and Emergency Project Coordinator throughout the project cycle to ensure compliance with IOM’s policies and procedures and any donor-specific requirements.
Making recommendations on procedural improvements, supervising and training local staff in the relevant areas of administration, financial policies and procedures.
Overseeing procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations and guidelines.
Perform other related duties as may be assigned by the CoM.
Vrsta posla:rad na određeno vrijeme
Regija:Unsko-sanski kanton regija

O zaposleniku

Znanja i kvalifikacije:Required Qualifications and Experience
Education & Experience

University degree in Finance, Accounting, Public Administration, Business Administration with minimum seven years of relevant professional experience.
Professional certification as chartered accountant (CA) or Certified Accounting Practitioner (CAP), certified public accountant (CPA) or Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience in financial management, accounting, and budgeting.
Experience with internal control assessment, internal audit and or external audit.
Knowledge of IOM/UN regulations, policies and procedures is a distinct advantage.
Knowledge of human resources management is an advantage.
Experience with international institutions knowledge of IPSAS and SAP.
Knowledge of IOM/UN accounting systems, software and procedures is a distinct advantage.
Knowledge of EU funding related reporting requirements is an advantage.
Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies

Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
Shares credit for team accomplishments and ensures that the contribution of others is recognized.
Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
Delivering results:
Produces high-quality results and workable solutions that meet clients’ needs.
Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
Managing and sharing knowledge:
Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
Contributes to an environment that is conducive to innovation and learning.
Proactively seeks responsibility in delivering towards the goals of the Organization.
Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
Stands by the actions of team or department, publicly accepting ownership.
Takes responsibility of own shortcomings and those of the work unit, where applicable.
Speaks and writes clearly and effectively.
Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
Listens and seeks to understand without bias, and responds appropriately.
Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
Managerial Competencies – behavioural indicators (if applicable)

Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
Takes sound and timely managerial decisions that are consistent with the Organization’s vision and purpose.
Empowering others and building trust
Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
Strategic thinking and vision:
Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.
Identifies key issues/priorities in complex situations and how they may be related to one another
How to apply

Interested candidates are invited to submit their application (CV, motivation letter and filled out IOM Personal History Form) electronically by email to:

Please note that only IOM PHP will be considered.

IOM CV Form – Personal History Form

Subject: VN 06-02-19 Head of Field Office


Additional documents, in line with the local laws, will be requested by the successful candidate upon finalization of the selection process.

Applications must be received by 17 March 2019

Posting period: 04 March – 17 March 2019

Duty Station: Bihac
Closing Date: Sunday, March 17, 2019
Language English
Minimalna stručna sprema:Fakultet
Strani jezik:engleski
Potrebno radno iskustvo:šest do deset godina
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